Document Usage Policy


These documents have been put together by Gavin Smith who has served at Christchurch Newport as the church administrator for the last 17 years. Our desire is for these documents to be used by church leaders (particularly those who are in pastoral ministry on their own). We hope that these documents will be a time-saver and will allow you to focus on other areas of ministry. Please read through the following terms and conditions that outline how we wish these documents to be used, carefully.

N.B. These documents have been made available in PDF format on the ‘’ website but if it would serve you to have these documents in a word format please make a document request. (This will also serve us by allowing us to keep track of who’s currently using the documents for our own reviewing purposes).

Permitted Use

These documents may only be used in the following circumstances:

  1. To use the document template for information or personal and/or church use.
  2. To copy, modify, adapt, merge, translate, disassemble or create a new works based upon the whole or any part of the document.
  3. These documents may only be reproduced by church leaders in order to train volunteers and staff from their own churches.

Exemptions and Restrictions

The permitted use is subject to the following exemptions and restrictions:

2.1. You will not sell any of the documents to third parties.

2.2. You will not distribute any of the templates, information or other items contained in the documents to third parties free of charge. (If other churches would like to use the documents, please refer them back to the website where they may download their own copy or make a document request).


The Church Office shall at all times retain ownership of the documents save for any new documents that are created and completed within the permission granted in 1.2.

Changes to the website

We reserve the right to change the website; the documents and these terms and conditions at any time. You will be bound by any changes to the terms and conditions from the first time you use the website following the changes.

Law and Jurisdiction

These terms and conditions are governed by the laws of England and Wales, any dispute relating to these terms and conditions will fall within these jurisdictions.


This disclaimer is part of these terms and conditions.

The information provided by ‘The Church Office’ on ‘’ website is not a substitute for professional advice and is produced for general informational and training purposes only. All information provided on the website is provided in good faith however we make no representation or warranty of any kind, express or implied, regarding the accuracy, adequacy, validity, reliability, availability or completeness of any information on the website or on the websites that you are able to link to through this site. The insertion of any links does not necessarily insinuate an endorsement or a recommendation of the views stated within them.

Accordingly, before taking any actions based upon such information, we encourage you to consult with the appropriate professionals. We do not provide any kind of legal advice. The use or reliance of any information contained on this site is solely at your own risk.

Under no circumstance shall we have any liability to you for any loss or damage of any kind incurred as a result of the use of the site or reliance on any information provided on the site.

The Church Office takes reasonable steps to ensure that the information contained on this website is accurate and up to date.

This disclaimer was created using Termly’s disclaimer generator

If you have any questions concerning the use of these document templates, forms or other items made available by The Church Office please do not hesitate to get in touch with us at: