Privacy Policy - October 2020


The Church Office, (‘we’) are committed to being transparent about how it handles your personal information, to protecting the privacy and security of your personal information and to meeting its data protection obligations under the General Data Protection Regulation (‘GDPR’) and the Data Protection Act 2018.

This privacy notice applies to all users, staff (employed/self-employed/contractors) and volunteers.

We have appointed Gavin Smith as our data controller to oversee compliance with this privacy notice and all matters relating to Data Protection.

Data Protection Principles

Under the GDPR there are six data protection principles which we must comply with. These provide that the personal information that we hold about you must be:

  1. Processed lawfully, fairly and in a transparent manner
  2. Collected only for specified and legitimate purposes
  3. Adequate, relevant and limited to what is necessary in relation to those purposes
  4. Accurate and kept up to date
  5. Kept in a form which permits your identification for no longer than is necessary for those purposes
  6. Processed in a way that ensures appropriate security of the data

Why do we collect and use your information?

The purposes for which we are collecting and processing your personal information are:

  • Newsletter and updates of new resources
  • communication regarding training events, webinars and conferences
  • to provide one-to-one coaching and consulting
  • to monitor and assess the quality of our services
  • to comply with the law regarding data sharing

Types of information we collect about you

We collect, use and process a range of information about you. This includes:

  • your contact details, including your name, address, telephone numbers and personal e-mail address
  • your job title
  • information about your church (including your church name, church website, location, staff team numbers, congregation numbers)
  • other information included in the enquiry form (including your reason for contacting us and challenges you face in your role at the church)
  • photographs
  • financial donations and payments for service

Change of Purpose

We will only use your personal information for the purposes which we collected it. If we need to use your personal information for any other purpose we will provide you, prior to further processing, with information about the new purpose.

Who has access to your personal information

Your personal information may be shared internally for the purposes of responding to and dealing with your enquiry and, in the case of staff (employed/self-employed/contractors) and volunteers, for payroll and expenses.

We will not share your information with third parties without your consent unless the law requires us to do so.

Storing your data

We hold your data for varying lengths of time depending on the type of information but in doing so we will always comply with Legislation.

Protecting your data

Your privacy is important to us and we are committed to safeguarding the privacy of the information we hold about you. Your data is held and protected in line with our Data Protection policy which is available from on request.

Requesting access to your personal data

Under Data Protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information contact Gavin Smith.

You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress
  • prevent processing for the purpose of direct marketing
  • object to decisions being taken by automated means
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed
  • claim compensation for damages caused by a breach of the Data Protection regulations

For further information on how your information is used, how we maintain the security of your information and your rights to access information we hold on you please contact Gavin Smith.

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office.


If you would like to discuss anything in this privacy notice please contact Gavin Smith,

Information Commissioners Office: