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Church Administration

This is a collection of all of our articles, podcasts, videos and document templates relating directly into church administration- we pray they serve you.

1 Year Anniversary
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1 Year Anniversary
Gavin Smith
Jan 1, 2022
Church Administration

1 Year Anniversary

It has been a brilliant first year for the church office, God has been so Kind and gracious to the team. In this podcast Jonathan Thomas interviews Gavin and asks him what's been happening.

1 Year Anniversary
Gavin Smith
Church Administrator
1 Year Anniversary
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1 Year Anniversary
Gavin Smith
Jan 1, 2022
Church Administration

1 Year Anniversary

It has been a brilliant first year for the church office, God has been so Kind and gracious to the team. In this video Jonathan Thomas interviews Gavin and asks him how it's all going.

1 Year Anniversary
Gavin Smith
Church Administrator
What affects your Capacity?
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What affects your Capacity?
John Truscott
Dec 23, 2021
Church Administration

What affects your Capacity?

Capacity for work is a topic all leaders and administrators do well to take note of. Your ability to achieve any task is impacted by a number of external factors and personal issues.

What affects your Capacity?
John Truscott
Church Consultant and Tranier
Run at 80% Capacity
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Run at 80% Capacity
Gavin Smith
Nov 29, 2021
Church Administration

Run at 80% Capacity

In this video Gavin links up with John Truscott a church consultant to discuss the topic of Capacity.

Run at 80% Capacity
Gavin Smith
Church Administrator
Is it Time to Assess Your Capacity?
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Is it Time to Assess Your Capacity?
Gavin Smith
Dec 23, 2021
Church Administration

Is it Time to Assess Your Capacity?

In this podcast Gavin links up with John Truscott a church consultant to discuss the topic of Capacity.

Is it Time to Assess Your Capacity?
Gavin Smith
Church Administrator
Getting Ready for our Sunday Gathering
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Getting Ready for our Sunday Gathering
Gavin Smith
Oct 26, 2021
Church Administration

Getting Ready for our Sunday Gathering

Gavin teamed up with Becca Staniforth from STC Sheffield to discuss the work that goes on behind the scenes to deliver a Sunday Morning week in week out.

Getting Ready for our Sunday Gathering
Gavin Smith
Church Administrator
Getting Ready for Sunday- The Most Important Day of the Week.
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Getting Ready for Sunday- The Most Important Day of the Week.
Gavin Smith
Oct 26, 2021
Church Administration

Getting Ready for Sunday- The Most Important Day of the Week.

Gavin teamed up with Becca Staniforth from STC Sheffield to discuss the work that goes on behind the scenes to deliver a Sunday Morning week in week out.

Getting Ready for Sunday- The Most Important Day of the Week.
Gavin Smith
Church Administrator
Do we have any volunteers? HELP!
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Do we have any volunteers? HELP!
Gavin Smith
Oct 2, 2021
Church Administration

Do we have any volunteers? HELP!

Gavin teamed up with Penny Clarke from Kings Church in Bolton to discuss some of the challenges that they face with volunteer levels being low in our churches.

Do we have any volunteers? HELP!
Gavin Smith
Church Administrator
Help Volunteer Levels Are Low! What do we do?
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Help Volunteer Levels Are Low! What do we do?
Gavin Smith
Jan 12, 2022
Church Administration

Help Volunteer Levels Are Low! What do we do?

Gavin teamed up with Penny Clarke from Kings Church in Bolton to discuss some of the challenges that they face with volunteer levels being low in our churches.

Help Volunteer Levels Are Low! What do we do?
Gavin Smith
Church Administrator
What are some of the challenges Operational Staff in our churches face today?
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What are some of the challenges Operational Staff in our churches face today?
Gavin Smith
Oct 17, 2021
Church Administration

What are some of the challenges Operational Staff in our churches face today?

Gavin teamed up with Jules and Andy from UCAN to discuss some of the challenges that church administrators and operation directors are facing today.

What are some of the challenges Operational Staff in our churches face today?
Gavin Smith
Church Administrator
Getting to Know UCAN (UK Church Administrators Network)
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Getting to Know UCAN (UK Church Administrators Network)
Gavin Smith
Aug 4, 2021
Church Administration

Getting to Know UCAN (UK Church Administrators Network)

In this video Gavin got the opportunity to talk to Jules Morgan and Andy Bagwell two of the UCAN Directors.

Getting to Know UCAN (UK Church Administrators Network)
Gavin Smith
Church Administrator
Getting to Know UCAN
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Getting to Know UCAN
Gavin Smith
Oct 17, 2021
Church Administration

Getting to Know UCAN

In this episode Gavin got the opportunity to talk to Jules Morgan and Andy Bagwell two of the UCAN Directors.

Getting to Know UCAN
Gavin Smith
Church Administrator
What are some of the challenges Church Administrators and Operations Directors face today?
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What are some of the challenges Church Administrators and Operations Directors face today?
Gavin Smith
Aug 4, 2021
Church Administration

What are some of the challenges Church Administrators and Operations Directors face today?

Gavin teamed up with Jules and Andy from UCAN to discuss some of the challenges that church administrator and operation directors are facing today.

What are some of the challenges Church Administrators and Operations Directors face today?
Gavin Smith
Church Administrator
Serving Churches
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Serving Churches
Gavin Smith
Jul 1, 2021
Church Administration

Serving Churches

Over the last 6 months we have seen over 100 churches sign up and subscribe to the website.

Serving Churches
Gavin Smith
Church Administrator
Involving Young People in Church
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Involving Young People in Church
Gavin Smith
Sep 7, 2021
Church Administration

Involving Young People in Church

Listen in to our latest episode as Anna Wood from Cornerstone Collective joins Gavin to discuss the critical issue of safeguarding young people as they serve, providing helpful pointers along the way.

Involving Young People in Church
Gavin Smith
Church Administrator
Encouraging Young People to Serve in Church
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Encouraging Young People to Serve in Church
Gavin Smith
Sep 7, 2021
Church Administration

Encouraging Young People to Serve in Church

Volunteering has many benefits, not just for the church, but also for the volunteer themselves. However, when it comes to young volunteers, what safeguarding procedures should we have in place?

Encouraging Young People to Serve in Church
Gavin Smith
Church Administrator
Implementing Change in our Churches
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Implementing Change in our Churches
Graeme Hunter
Sep 8, 2021
Church Administration

Implementing Change in our Churches

Change, especially in a church context, can often be a daunting thought. We invited Graeme Hunter to share his thoughts on what successfully implementing change in churches can look like.

Implementing Change in our Churches
Graeme Hunter
Practice Manager
Involving Young Volunteers
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Involving Young Volunteers
Gavin Smith
Sep 7, 2021
Church Administration

Involving Young Volunteers

Involving young volunteers in church life can have many benefits for everyone involved. Here's a paper by Gavin outlining why this should be considered and what it could look like practically.

Involving Young Volunteers
Gavin Smith
Church Administrator
Keeping the Church Safe
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Keeping the Church Safe
Gavin Smith
Apr 19, 2021
Church Administration

Keeping the Church Safe

Questions about safeguarding and security in churches? Then give this episode a listen as Gavin talks to Tola Munro, safeguarding lead at our church and the church administrator before Gavin!

Keeping the Church Safe
Gavin Smith
Church Administrator
Behind the Scenes- The Job of a Church Administrator
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Behind the Scenes- The Job of a Church Administrator
Gavin Smith
May 14, 2021
Church Administration

Behind the Scenes- The Job of a Church Administrator

Ever wondered what a church administrator gets up to behind the scenes in church life? Tune into Gavin's video diary as he shows us what he got up to last week.

Behind the Scenes- The Job of a Church Administrator
Gavin Smith
Church Administrator
Passion for Excellence
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Passion for Excellence
Gavin Smith
Jun 8, 2021
Church Administration

Passion for Excellence

Creativity and Excellence are two key ingredients in delivering quality church administration. Gavin takes the opportunity to explore this topic with Gareth and Lois Hillier.

Passion for Excellence
Gavin Smith
Church Administrator
Passion for Excellence
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Passion for Excellence
Gavin Smith
May 9, 2021
Church Administration

Passion for Excellence

Creativity and Excellence are two key ingredients in delivering quality church administration. Gavin takes the opportunity to explore this topic with Gareth and Lois Hillier.

Passion for Excellence
Gavin Smith
Church Administrator
Play to Win: Tasks vs the Gospel
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Play to Win: Tasks vs the Gospel
Gavin Smith
May 10, 2021
Church Administration

Play to Win: Tasks vs the Gospel

It's easy to put the gospel aside whilst trying to complete all the tasks off of your checklist, so how can we make sure we keep the gospel central?

Play to Win: Tasks vs the Gospel
Gavin Smith
Church Administrator
Church Administration- Interview with John Truscott
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Church Administration- Interview with John Truscott
Gavin Smith
May 1, 2021
Church Administration

Church Administration- Interview with John Truscott

Gavin was given the wonderful opportunity to hear and learn from John Truscott who has faithfully served churches behind the scenes for over 40 years. Come and listen in!

Church Administration- Interview with John Truscott
Gavin Smith
Church Administrator
Church Administration- Interview with John Truscott
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Church Administration- Interview with John Truscott
Gavin Smith
Jun 8, 2021
Church Administration

Church Administration- Interview with John Truscott

Gavin was given the wonderful opportunity to hear and learn from John Truscott who has faithfully served churches behind the scenes for over 40 years. Come and listen in!

Church Administration- Interview with John Truscott
Gavin Smith
Church Administrator
What Advice Do You Have for Church Administrators?
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What Advice Do You Have for Church Administrators?
Gavin Smith
May 1, 2021
Church Administration

What Advice Do You Have for Church Administrators?

John Truscott shares some advice and encouragement for church administrators. It is lovely to be encouraged by somebody who has been serving churches for more than 40 years.

What Advice Do You Have for Church Administrators?
Gavin Smith
Church Administrator
Running Rings Around Church Management
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Running Rings Around Church Management
Gavin Smith
Mar 26, 2021
Church Administration

Running Rings Around Church Management

The torch has been lit and preparations for the Tokyo Olympics are ramping up so what better time to sit down with Jennifer Reed, a Project Manager who helped organise the 2012 London Olympics!

Running Rings Around Church Management
Gavin Smith
Church Administrator
Mistakes and What I Wish I Knew Before I Started!
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Mistakes and What I Wish I Knew Before I Started!
Gavin Smith
Mar 18, 2021
Church Administration

Mistakes and What I Wish I Knew Before I Started!

He's back! By popular demand we invited Gaz back to talk with Gavin about things they wish they knew before they started and examples of when things didn't exactly go to plan!

Mistakes and What I Wish I Knew Before I Started!
Gavin Smith
Church Administrator
Mistakes and Things I Wish I Knew Before I Started
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Mistakes and Things I Wish I Knew Before I Started
Gavin Smith
Apr 30, 2021
Church Administration

Mistakes and Things I Wish I Knew Before I Started

He's back! By popular demand we invited Gaz back to our podcast to talk with Gavin about things they wish they knew before they started and examples of when things didn't exactly go to plan!

Mistakes and Things I Wish I Knew Before I Started
Gavin Smith
Church Administrator
Code of Conduct
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Code of Conduct
Gavin Smith
May 10, 2021
Church Administration

Code of Conduct

Here is an example Code of Conduct for churches. Please be aware that this is an example and it is strongly advisable to adapt this Code so that it fits your church context more specifically.

Code of Conduct
Gavin Smith
Church Administrator
Church Finance Procedure Document
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Church Finance Procedure Document
Gavin Smith
Feb 10, 2021
Church Administration

Church Finance Procedure Document

Church Finances can often get complicated so here's a document that lays out standard procedures and how-tos for money handling in the church office. We pray this serves you.

Church Finance Procedure Document
Gavin Smith
Church Administrator
ChurchSuite- The Heart Behind the Software
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ChurchSuite- The Heart Behind the Software
Gavin Smith
Mar 18, 2021
Church Administration

ChurchSuite- The Heart Behind the Software

In this video The Church Office gets the opportunity to interview Gavin, the man behind ChurchSuite. Gavin started the company in 2011 and his software is now being used by 2200 churches.

ChurchSuite- The Heart Behind the Software
Gavin Smith
Church Administrator
ChurchSuite- The Heart Behind the Software
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ChurchSuite- The Heart Behind the Software
Gavin Smith
Feb 11, 2021
Church Administration

ChurchSuite- The Heart Behind the Software

In this podcast The Church Office gets the opportunity to interview Gavin, the man behind ChurchSuite. Gavin started the company in 2011 and his software is now being used by 2200 churches.

ChurchSuite- The Heart Behind the Software
Gavin Smith
Church Administrator
10 Top Tips for Event Organising
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10 Top Tips for Event Organising
Gavin Smith
May 20, 2021
Church Administration

10 Top Tips for Event Organising

Thinking of putting on an event at your church? Take a look at our 10 top tips to making sure your event is well organised and runs smoothly on the day!

10 Top Tips for Event Organising
Gavin Smith
Church Administrator
How to Plan Church Events
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How to Plan Church Events
Gavin Smith
May 10, 2021
Church Administration

How to Plan Church Events

For many churches, this season has been a year of cancelled events. But the roll-out of the Covid-19 vaccine programme brings the hope of restarting in-person events.

How to Plan Church Events
Gavin Smith
Church Administrator
The Church Office- Church Administration
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The Church Office- Church Administration
Gavin Smith
Feb 14, 2021
Church Administration

The Church Office- Church Administration

A big thank you to Pete Greasley for kindly putting together a short video to promote the new website. Thank you for everyone who has taken the time to look at the resources available online.

The Church Office- Church Administration
Gavin Smith
Church Administrator
Service Level Agreement
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Service Level Agreement
Gavin Smith
Jan 1, 2021
Church Administration

Service Level Agreement

This is an editable service level agreement that can be used when you employ a service provider to ensure the working agreement is clear to both parties.

Service Level Agreement
Gavin Smith
Church Administrator
Counting Team Guidance
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Counting Team Guidance
Gavin Smith
Jan 1, 2021
Church Administration

Counting Team Guidance

This is an editable step-by-step guidance sheet for church members that are serving as part of the counting team. Please feel free to adapt this document so that it applies to your church context.

Counting Team Guidance
Gavin Smith
Church Administrator
Event Booking Form
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Event Booking Form
Gavin Smith
May 20, 2021
Church Administration

Event Booking Form

Here is a helpful booking form that you can use for non-church events. We require our members to complete and return a booking form for approval.

Event Booking Form
Gavin Smith
Church Administrator

Other Topics

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Q & A

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Church Planting

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The Ultimate Communicator

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Church Management is Vital for Spreading the Gospel

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